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Identifying the Best Solution Based on Room Type and Goal

Identifying the Best Solution Based on Room Type and Goal

By Kevin Powers

Selecting the correct equipment for your room can seem like a daunting task at times. In this guide, we will give you an overview on how to choose the correct audio and video solutions for your scenario.

Table of Contents:

Huddle Room - Small Areas

The first type of room we will cover is your standard huddle room. These tend to be small conference rooms, offering a collaboration space for four to six participants. Once your room is outfitted with a touchscreen display or traditional TV, as well as a dedicated PC, you will then want to identify the dimensions of your room. In the case of a wide room, you will want a USB conference camera with a wide field of view, 80 degrees or more. An example of a camera with these features is the HuddleCamHD 3X Wide with its 90 degree field of view. This camera will capture the majority of your room with minimal panning and tilting.

When an audio solution is needed for these rooms, we almost always recommend the HuddlePod Air Wireless USB Speakerphone. This unit features an 8 to 10 ft audio pickup range, which is generally complete coverage in huddle room scenarios. Further, the HuddlePod Air connects to your PC with a wireless USB dongle, meaning it will do away with any unnecessary cabling across your table.

Board Room - Medium to Large Areas

The second room to discuss is the standard boardroom. In most cases, these rooms consist of a large TV at the front of the room with a dedicated PC located behind the screen, such as the Intel NUC micro-PC series, and a large table that seats anywhere from twelve to 25 participants at any given time. The best video option for these rooms is the PTZOptics 12X-USB. This camera comes equipped with a 72.5 degree field of view, which allows you to capture the majority of the room, and also sports a 12X optical zoom, in case you need to focus on a specific participant or presentation.

As for a boardroom audio solution, there are couple different options for you. The Phoenix Audio USB Spider and Smart Interface is the most popular option, as the end user can purchase multiple and daisy chain them down the table back to a single power supply.

If you have an existing phone line in your boardroom, you may want to look into the Phoenix Audio Spider USB and Analog or Phoenix Audio Spider USB and SIP/IP products. These units allow you to leverage your existing phone line for audio conferencing, as well as bridging the gap for clients who are unable to join the video conference.

Live Streaming and Recording

The last scenario we’ll discuss is a live streaming or recording solution. These solutions can be catered to your specific needs and are entirely dependent upon what you are trying to achieve, as well as the size of your room.

For a simple one camera streaming and recording setup, we recommend a dual monitor setup with a dedicated PC. The first monitor in this solution will show your live streaming or recording software, which includes paid software such as vMix or Wirecast, as well as free software such as OBS or xSplit. The second monitor will act as a local confidence monitor and will have an HDMI feed from the back of your PTZOptics camera to the monitor. This will show you everything the camera is seeing in real time.

We normally recommend our PTZOptics 12X-USB or PTZOptics 20X-USB models for these single camera setups. The camera will plug directly into your PC via USB and show up as an active video feed in your software solution. Choosing between the 12X and 20X is dependent upon the distance from camera to presenter. If you are under 50 feet, we recommend the 12X. If you are over 50 feet, the 20X will be much more effective.

A great way to bring audio into the fold for these solutions is the Samson wireless USB line of products. Samson offers microphones that plug into your PC with a wireless USB dongle, much like the HuddlePod Air. There are several different options for these microphones, including a lapel, handheld, or headset.


Thanks!

Thank you for taking the time to read this article. These are just a few of the scenarios we are able to cater to with our product offerings. If you have any further questions or are looking for some insight to outfit your specific scenario, please feel free to contact us at 610-518-2200, or email us at sales@conferenceroomsystems.com.

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