This article will briefly discuss the main components of a conference room system by providing a synopsis of each piece, explanation of how it operates within the system, and offer at least one example.
Selecting the correct equipment for your room can seem like a daunting task at times. In this guide, we will give you an overview on how to choose the correct audio and video solutions for your scenario.
This provides an overview of multiple different market segments and illustrates some examples system designs, along with a real-world application.
In this article, we will provide details that demonstrate the positive effects of sound masking solutions.
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Check out some example system designs and customer case studies
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Interactive room signage system.
Difficulty finding a free meeting room? The Evoko Room Manager solves this simply with the aid of small, elegant touch-sensitive screens that display the booking status of a meeting room clearly at the door. The complete system is based on Outlook*, and this means that you don’t have to learn any new software and that you can book a room from your own computer. The screen displays who has booked the room and for how long, and it is possible to make or cancel a booking directly on the screen. Extending an ongoing meeting is as simple as reaching out through the door! Green or red LED back- ground illumination allows it to be seen at a distance whether the room is free or occupied, and the screen can suggest alternative rooms that are free. Nothing is left out: Confirm the meeting by touching the “Confirm the start of the meeting” button. If your booking is not confirmed it will automatically be released for booking again! You can choose, at installation, if you want to activate this function or not. The system even includes a “Report” function for reporting faults of the projector or other technical equipment. The Evoko Room Manager is installed without any additional server or software on the company’s Exchange server. Not even a plug-in in Outlook* is needed. This means that the installation will not trespass on IT security. Furthermore, it makes the installation itself real easy.
The complete system is based on Microsoft Outlook*. No need to learn new software. Book meetings in Microsoft Outlook* or directly on touch screen. Display the meeting organizer and/or the subject for the meeting (simultaneously). Quickly find a free room just by looking for a room that shows green light. Book an instant meeting directly on the touch screen. Extend an ongoing meeting directly on the touch screen. End an ongoing meeting directly on the touch screen. Find a free room directly on the touch screen. Confirm the start of the meeting by touching the icon on the screen. If the start is not confirmed the screen will return to green light and the room will once again be available for booking.
Check equipment status to make sure that vital technical equipment for the meeting is working before entering the meeting room. Report a problem connected to technical equipment in the meeting room.System requirements:- Direct http/https access to MS Exchange server 2003,2007 or 2010*. Proper time and time zone settings on MS Exchange server must be set.
- MS Exchange server 2003
- MS Exchange server 2007
- MS Exchange server 2010
Clarity is key
A meeting should be well planned, yet relaxed. See at a
glance if the room is vacant or not by means of the screen’s red or green LED
illumination. With Evoko Room Manager bookings for all conference rooms
couldn’t be easier, no training is needed.
It doesn’t matter where you are. Book, cancel or extend a
meeting in your own electronic calendar or directly on the screen outside the
meeting room. If the room is busy, Evoko Room Manager will tell you where the
nearest room is available. The units synchronize with MS Exchange, Office 365
or Google Apps for Business to always show the latest information.
Statistics can help us take wise decisions.
With the Evoko Room Manager you get all the information you need to optimize
the use of meeting-rooms and equipment. How much do you use your meeting rooms
and are some used more than others? Was that meeting-room optional for a
certain group? Any broken equipment? Export full reports directly to MS
Excel. Get the Business Intelligence you need with the Evoko Room Manager
and cut costs.