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Office hoteling software has become a strategic tool for many businesses looking to dynamically manage available space. Thousands of organizations have reduced overhead, decreased energy consumption and created dynamic, flexible work environments. Sound good?
Roving is a comprehensive, adaptable workspace management solution for employees and administrators. Make it simple for your employees to reserve shared workspace and manage scheduling and calendars. Provide administrators valuable, detailed usage statistics to enable informed decisions about office expansion.
Purchasing the right workspace management software solution will advance business productivity by allowing your company to realize the full potential of existing space and shared resources. Roving provides a comprehensive, competitive solution for a wide range of industries. And, with a lower entry cost than other software providers, Roving is a solution that makes financial sense.
The license purchase is based on a one time cloud setup charge, the number of offices, and the quantity of users to be defined for the customer's Roving installation.
The billing cycle usage fee covers cloud data usage, technical support and software upgrades. When the customer expands by adding a new site/map, or users to their Roving installation, a small one-time charge is added to the next billing cycle.
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Q1. Can I set reoccurring meetings/reservations?A1. Recurring reservations work much the same as regular reservations. When placing a reservation, the user simply has to flip the "Recurring?" switch ON. This allows them to choose Daily, Weekly, or Monthly recurrence. Up to one year of recurrence is supported for each reservation.
Q2. Are Out of Office reservations handled separately from my other reservations?A2. Out of Office reservations are handled just like any other user reservation. This means users can add Out of Office time directly on to their calendar. Out of Office acts like another office location where a user can place reservations, it simply doesn't have an associated physical location.
Q3. Will reserving a morning as Out of Office remove all my reservations for the day?A3. Out of Office reservations can be placed by the hour or by day. These reservations do not overwrite or supersede any previous reservations of space or assets.
Q1. Which browsers are compatible with Roving?A1. Roving is compatible with all modern Web browsers (Chrome, Firefox, IE9+) and most mobile browsers.
Q2. Can I use Roving on my mobile device?A2. Roving works on the Web browser of most Android, IPhone and tablet devices. It is optimized to automatically adjust to the mobile environment.
Q3. Does Roving have any Microsoft Outlook integration?A3. Currently Roving and Microsoft Outlook are not integrated. We realize that this is a vital piece of connectivity for many of our users and are working on the best methods to integrate the calendar reservations.
Q4. How do the email notifications work? Are they easy to configure?A4. Email notifications are built into Roving so users are reminded about their reservations. Reservation notifications are automatically sent to users who have not placed reservations in over a week, or in over a month. Users do have the option to opt in or opt out of email notifications. This is configured on their respective user page.
Q1. How are multiple time zones handled?A1. When making a reservation, the target location timezone always takes precedence. If a user places a reservation for an office in London, then that reservation observes the local time zone. Reservations are also viewable in the User Calendar. These reservations also adhere to the reserved location time zone. For example, if a user in Australia places a reservation for Saturday afternoon in Singapore, the reservation will appear on their calendar for the Singapore meeting time.
Q2. How are new users created with OpenID?A2. OpenID allows for authentication of a pre-entered list of users with verified outside providers (Google, Active Directory, etc.). When a new user attempts to log in, their credentials are verified against one of these accounts. If the credentials are good, the provider sends Roving the necessary information to populate this user information. The new user is now created and authenticated.
Q3. How easy is it to add/remove offices?A3.The Roving Admin Panel is where site administrators can configure various aspects of Roving, including adding and removing offices. The user simply provides the name of the new office and clicks "Create". The new office can then be edited like any existing office. Removing offices is just as easy – simply flip the "Active" switch on the "Edit Office" page to deactivate.
Q4. Does Roving support multiple floors/non-traditional building designs?A4. Additional floors are easily added to an existing office via the "Edit Office" page. In addition, Roving includes a built-in map editor which allows administrators to fully configure their Roving locations to suit any non-traditional location.